Industrial & warehouse dispositions • Virginia & West Virginia
Selling industrial property in Virginia and West Virginia.
The buyer will check the docks, the rail, the tenants, and every lien recent work left behind. The payoffs, the estoppels, and the proceeds all have to land on schedule. Prime Title & Escrow provides independent, attorney-led title and settlement for industrial and warehouse dispositions across Virginia and West Virginia.
Ready to start?
Have these ready
- Your existing loan and payoff details
- Your entity's formation and authority documents
- Your rent roll and leases, if the property is leased
- Any prior title policy or survey
Planning a 1031 exchange? Tell us early so we can protect your deadlines.
What is your role in the transaction?
Tell us where you sit in the deal.
Select your role to see the closing risks, responsibilities, and outcomes that matter most to your team. The rest of the page applies to every industrial sale.
Sell the building without stopping the line.
You are selling the facility your operation ran from, and the sale has to land without touching the work: the loan paid off, years of improvement financing released, possession sequenced to the move, and the record left clean behind you. Prime runs the title and settlement side so the closing stays off the operation's critical path.
What matters to you
- Marketable title, confirmed early
- Your loan payoff, exact to the day
- Old liens and financing statements released
- Possession timed to the move-out
- Seller-side taxes and costs, explained
- Net proceeds delivered securely
Exit clean, with the record already answered.
An industrial buyer diligences access, rail, tenants, and the liens that constant improvement work leaves behind. The seller who pulls the record first answers from documents, keeps the diligence clock moving, and keeps the price attached to the facts, including when a 1031 exchange clock is running behind the sale.
What matters to you
- Marketable title before the buyer's diligence finds a problem
- Access and rail questions answered from the record
- Tenant estoppels and lease obligations
- Loan payoff figures and lien releases
- 1031 exchange timing and proceeds control
- Net proceeds, wired securely
Dispositions deserve the same controls as acquisitions.
A sale out of an industrial portfolio carries entity approvals, lender releases, investor reporting, and proceeds that have to land exactly where the waterfall says they land, sometimes across several sites and counties at once. Prime runs the sell side through one repeatable process built for large files.
What matters to you
- Repeatable closing controls across assets
- Entity and fund authority documentation
- Lender payoff and release coordination
- Cross-collateralization and partial releases
- Multi-site and multi-county recording
- Documented, verified disbursement
Divest the plant with the deal, not after it.
When industrial property sells as part of a divestiture, restructuring, or sale of the company, the deeds, assignments, consents, debt releases, and entity steps have to line up with the corporate closing. The structure decides the paperwork, and Prime coordinates the real estate side with deal counsel so the plant keeps pace with the deal.
What matters to you
- Asset sale versus equity sale mechanics
- Owned and leased facility schedules
- Lender and landlord consents
- Change-of-control provisions
- Debt releases tied to the corporate closing
- Coordinated closing dates
The number that matters is the one that hits the account.
Between the contract price and the wire, there are payoffs, taxes, prorations, fees, and a settlement statement that has to be right. Prime gives you a clear view of the figures, the deadlines, and the funding path, and protects the proceeds with verified disbursement procedures.
What matters to you
- Net proceeds, modeled before closing week
- Payoffs, taxes, and prorations accounted for
- Material risks surfaced early
- Fraud-protected disbursement
- Named accountability and escalation
- A settlement statement you can take to the board
Payoffs, estoppels, rail, recording. One tracked list.
Prime works alongside counsel, brokers, lenders, and asset managers on the sell side without duplicating their work. We manage the title commitment review, curative items, payoff letters, releases, estoppel coordination, rail and access documentation, the settlement statement, escrow, funding, and recording.
What matters to you
- Title exceptions and curative items
- Payoff letters and lien releases
- Tenant estoppel coordination
- Rail rights and assignment documents
- Entity authority and resolutions
- Settlement statement and disbursement
- Recording and post-closing deliverables
The record the buyer will read
The buyer will test the building against the record. Test it first.
An industrial buyer's diligence goes straight to throughput: legal truck access, shared entrances, rail rights, tenant possession, and the liens that constant improvement work leaves behind. Every one of those has an answer in the county land records, and the seller who pulls it first answers from documents instead of losing weeks of the clock.
The buyer's engineers and consultants will handle condition and capacity. Ours is your side of the table: a clean commitment, payoffs and releases in writing, estoppels tracked, the settlement statement right, and the proceeds delivered under verified instructions.
On an industrial sale, we handle
- Title work and the exception list, surfaced early
- Loan payoff letters and per-diem figures
- Lien releases tracked to recording
- Tenant estoppels, coordinated with your manager
- Rail and access questions answered from the record
- Entity authority and resolutions
- Seller-side taxes on the settlement statement
- Verified, documented disbursement
The market you are selling into
The demand is there. The closing still has to land.
E-commerce rebuilt what industrial space does, and Virginia sits on the corridors and port traffic that feed it. A strong market is a seller's setup, if the record and the closing keep pace with the buyer.
Retail moved online
Share of US retail sales that happen online
About 16% of US retail sales now happen online, and every one of those orders ships from industrial space like yours.
U.S. Census Bureau, 2025
A decade of climb
E-commerce share of US retail sales, 2015 to 2025
Online's share of retail roughly doubled in a decade, and warehouse demand followed it.
U.S. Census Bureau
What recording the deed costs
Virginia recording taxes, per $100 of price
On a $10,000,000 purchase: about $25,000 state (buyer), about $8,300 local, and $10,000 grantor's tax (seller). Northern Virginia localities add regional fees on top.
Code of Virginia 58.1-801, 58.1-814, 58.1-802
Challenges, and how we clear them
What industrial sellers run into, and what we do about it.
The buyer's access and rail questions
Truck access, shared entrances, and rail rights are the first things an industrial buyer checks, and unanswered questions stall the clock.
How we help: we pull the recorded set at the letter of intent and put the answers in front of the buyer's team before they ask.
Liens from years of improvement work
Industrial sites carry constant contractor work, and liens and financing statements that were paid long ago can still sit on the record.
How we help: we chase the releases and curative documents so the commitment comes back clean.
Tenant estoppels on a deadline
If the building is leased, the contract and the buyer's lender will want estoppels, and collecting them is a project of its own.
How we help: we build the tracking list, coordinate with your manager, and confirm delivery through the escrow.
Payoffs and partial releases
Equipment lines, improvement loans, and cross-collateralized debt each carry their own payoff and release terms.
How we help: we obtain payoff letters, per-diem figures, and release requirements in writing and build them into the settlement.
Possession timed to the move
Selling the building your operation still runs from means the closing has to land on the schedule the move allows.
How we help: we sequence signing, funding, recording, and possession to the contract, and flag anything that threatens the date early.
Proceeds at closing
A large disbursement is a fraud target, and attempted wire fraud shows up in roughly one of every three deals.
How we help: we verify instructions by phone with a known contact, document the disbursement, and move funds only when the conditions are met.
The risk we manage
The work that protects a sale before it ever closes.
$600B+
in risk the title industry clears for buyers and lenders each year
ALTA, 2026
Nearly 60%
of transactions need three to five title issues resolved before closing
ALTA, 2026
1 in 3
real estate deals face an attempted wire fraud
ALTA survey
$150K to $200K
average wire fraud loss, and commercial deals run higher
ALTA / Stewart
Prime clears this work before your sale reaches the closing table.
What Prime handles
Commercial title and settlement, from opening through recording.
- Title search and commitment
- ALTA survey coordination
- Exception and requirement tracking
- Easement and access review
- Entity and signing authority
- Escrow deposit management
- Lender coordination
- Payoff and release coordination
- Closing statements
- Secure funding
- Document recording
- Final title-policy issuance
How your sale closes
Five steps, handled with care from payoff to proceeds.
1
Open and order
Send us your loan details and entity documents. We open the file and order the title search and payoffs.
2
Payoffs and title
We request payoff statements from every lender and confirm what the title search shows.
3
Curative and leases
We clear liens and defects, secure releases, confirm your authority to sell, and square leases and prorations.
4
Coordinate the close
We align with the buyer's side, lender, and any intermediary, and confirm the figures and the Virginia grantor's tax.
5
Fund and disburse
We collect and verify the funds, record the deed and releases, and deliver your net proceeds safely.
Personalized to your seat
What this means for your team.
A clean handoff:
The loan paid, the liens released, the proceeds delivered, and the business undisturbed.
Better exit visibility:
Know the title, payoff, and tenant items that can affect proceeds and timing before the buyer does.
Controlled dispositions:
Consistent title, escrow, approval, and reporting procedures on every asset you sell.
Transaction alignment:
The real estate transfer sequenced with the wider divestiture or sale of the company.
Decision-ready figures:
Payoffs, taxes, costs, and net proceeds laid out clearly before closing week.
Cleaner coordination:
Payoffs, releases, estoppels, escrow, and recording tracked through one process.
Why buyers choose Prime
Local knowledge, legal judgment, and no divided loyalty.
Local to Data Center Alley
Based in Leesburg, in the heart of Loudoun County, we know Virginia's commercial market and its closings firsthand.
Attorney-led
Real estate attorneys oversee your file, so complex title and structure questions get legal judgment, not guesswork.
Independent and neutral
No affiliated arrangements and no divided loyalty. Our only focus is your transaction and a clean close.
Funds protected
Secure escrow and verified instructions guard the large wires that commercial deals depend on.
Commercial seller questions
What Virginia commercial sellers ask us.
Who pays Virginia's grantor's tax on a commercial sale?
The seller, as grantor, pays the grantor's tax, set at $0.50 per $500 of value, and in Northern Virginia the grantor also pays regional fees such as the WMATA capital fee and the regional congestion relief fee. The buyer separately pays the recordation tax on the deed. We calculate your exact amounts for the jurisdiction where the property sits.
How do you handle my existing loans and lien releases?
We request payoff statements from each lender, pay them from your proceeds at closing, and secure the releases so the loans come off title cleanly. If older liens or unreleased deeds of trust are still on record, we work to clear those too.
Can you close a sale held in an LLC, partnership, or trust?
Yes. We confirm the entity's authority to sell, prepare the resolutions and documents the structure requires, and handle out-of-state entity questions with your counsel so authority is settled before closing.
The buyer is asking about rail rights and truck access. Is that our problem?
It is your record, so it is answerable. We pull the recorded access easements, siding agreements, and crossing rights early and put what the record grants in front of the buyer's team, so the questions get answered from documents instead of stalling the diligence clock.
The property is leased. How are tenants and prorations handled?
We coordinate the assignment of leases, prorate rent and operating expenses as of the closing date, and account for security deposits, so the buyer steps into a clean set of tenant obligations.
Can you handle a 1031 exchange on the sale?
Yes. We coordinate with your qualified intermediary and structure the closing to fit the exchange, with attention to your identification and closing deadlines so the timeline holds.
How do you protect my proceeds from wire fraud?
We verify your payout instructions, confirm them with you by phone, and will never change them based on an email alone. Before your proceeds move, call our office to confirm the details.
Do you work with our broker, lender, and attorneys?
Yes. We coordinate with every party in the deal, keep the title and escrow side on schedule, and make sure each requirement is met before closing day.
Role-specific questions
Questions from your seat at the table.
We are still operating in the building. How does the sale work around the move?
The contract sets possession and transition, and we sequence signing, funding, and recording to it, flagging anything that threatens the date early. Planning the move is yours; keeping the closing off its critical path is ours.
What do you need from us to get started?
Your entity documents and authority to sell, your loan and payoff contacts, any existing title policy or survey, and the contract or letter of intent. From there we open title and build the payoff and release list.
We are selling into a 1031 exchange. What changes at closing?
The proceeds cannot touch your hands. We coordinate with your qualified intermediary so the exchange funds move under the exchange documents, and we keep the closing aligned with your deadlines. Your tax advisor and intermediary drive the exchange itself.
The buyer's diligence found a title exception. Now what?
We deal with it. Some exceptions clear with a payoff or a release, some are corrected with curative documents, and some can be addressed through the title insurer or by agreement. We tell you which path each item takes and what it means for the timeline.
Can you run one process across multiple dispositions?
Yes. The same escrow instructions, authority checklists, settlement statement format, and reporting apply to each asset, so your team reviews familiar documents instead of relearning a process per closing.
How is the payoff handled when debt crosses several properties?
Cross-collateralized loans need the lender's partial release terms confirmed early. We obtain the payoff and release requirements in writing and build them into the settlement so the lien clears the property you are selling.
The plant sells with the company. Do we still need a real estate closing?
If the entity that owns the real estate is what transfers, the deed may stay put while the entity changes hands; if assets transfer, deeds and assignments move the property. Either way, title, liens, and authority still have to be confirmed, and we coordinate that with deal counsel.
Can the property closings match the corporate signing date?
We sequence title, escrow, funding, and recording to the deal calendar and flag the dependencies, like lender releases and third-party consents, that sit outside our control.
When do we see the net proceeds figure?
Early, and then again as the real numbers land. We circulate the settlement statement ahead of closing with payoffs, taxes, prorations, and fees itemized, so the final wire is a confirmation, not a reveal.
How are the proceeds protected?
Disbursement instructions are verified by phone with a known contact, never changed on an email alone, and funds move only when the closing conditions are met and documented.
Who assembles payoff letters and releases?
We do. We request payoff letters directly from each lienholder, confirm per-diem figures through the closing date, and track every release to recording so the record closes clean behind the sale.
How do you handle estoppels and lease deliverables?
We track them on the open-items list with the rest of the closing conditions and coordinate with the broker and asset manager collecting them, so the escrow can confirm delivery before funding.
Sell the building without stopping the line.
Tell us the closing date the contract sets, who holds the loan, and how the move will run.
Close the exit on your timeline.
Send Prime the contract, the loan and tenant details, and any exchange deadlines in play.
Standardize the disposition process.
Bring title, entity, escrow, and reporting for every sale through one attorney-led team.
Align the sale with the corporate closing.
Tell us how the plant fits into the divestiture, restructuring, or sale of the company.
See the net number before closing week.
Prime can lay out the payoffs, taxes, costs, and expected proceeds ahead of the wire.
Put the sell-side file in motion.
Send the contract, entity documents, loan contacts, and target closing date.
(703) 552-4155
118 Edwards Ferry Rd NE, Unit 210, Leesburg, VA 20176