Commercial sellers • Virginia & West Virginia
Selling commercial property in Virginia and West Virginia.
The price is agreed. Now the payoffs, the title, the taxes, and the proceeds have to land exactly right. Prime Title & Escrow provides independent, attorney-led commercial title and settlement services from opening through the final wire, across Virginia and West Virginia.
Ready to start?
Have these ready
- Your existing loan and payoff details
- Your entity's formation and authority documents
- Your rent roll and leases, if the property is leased
- Any prior title policy or survey
Planning a 1031 exchange? Tell us early so we can protect your deadlines.
What is your role in the transaction?
Tell us where you sit in the deal.
Select your role to see the closing risks, responsibilities, and outcomes that matter most to your team. The rest of the page applies to every commercial sale.
The building served the business. Now the sale has to.
You are selling the property your company has operated from, and the sale has to land cleanly: the loan paid off, every lien released, the taxes handled, and the proceeds delivered without disrupting the business you are still running. Prime handles the title and settlement side so the sale closes on schedule and the record is left clean behind you.
What matters to you
- Marketable title, confirmed early
- Your loan payoff, exact to the day
- Old liens and releases cleared
- Possession and move-out timing
- Seller-side taxes and costs, explained
- Net proceeds delivered securely
The exit is where the return gets real.
The gain on paper only lands when the closing does. A missed payoff figure, an unreleased lien, a tenant right, or a defect in the chain of title can stall the sale or shave the proceeds. Prime clears the title early, coordinates the payoffs, and closes so the exit happens on your timeline, including when a 1031 exchange clock is running.
What matters to you
- Marketable title before the buyer's diligence finds a problem
- Loan payoff figures and lien releases
- Tenant estoppels and lease obligations
- 1031 exchange timing and proceeds control
- Entity authority and resolutions
- Net proceeds, wired securely
Dispositions deserve the same controls as acquisitions.
A sale out of a fund or portfolio carries entity approvals, lender releases, investor reporting, and proceeds that have to land exactly where the waterfall says they land. Prime runs the title and settlement side with the same repeatable controls across every asset you sell.
What matters to you
- Repeatable closing controls across assets
- Entity and fund authority documentation
- Lender payoff and release coordination
- Cross-collateralization and partial releases
- Documented, verified disbursement
- Closing and post-closing records for the file
Divest the real estate with the deal, not after it.
When property sells as part of a divestiture, restructuring, or sale of the company, the deeds, assignments, consents, debt releases, and entity steps have to line up with the corporate closing. Prime coordinates the real estate side with deal counsel so nothing about the property holds up the transaction.
What matters to you
- Asset sale versus equity sale mechanics
- Deeds, assignments, and consents
- Debt releases tied to the corporate closing
- Change-of-control provisions
- Entity mergers, conversions, and dissolutions
- Coordinated closing dates
The number that matters is the one that hits the account.
Between the contract price and the wire, there are payoffs, taxes, prorations, fees, and a settlement statement that has to be right. Prime gives you a clear view of the figures, the deadlines, and the funding path, and protects the proceeds with verified disbursement procedures.
What matters to you
- Net proceeds, modeled before closing week
- Payoffs, taxes, and prorations accounted for
- Material risks surfaced early
- Fraud-protected disbursement
- Clear accountability and escalation
- A settlement statement you can take to the board
Every seller obligation, tracked to zero.
Prime works alongside counsel, brokers, lenders, and asset managers on the sell side without duplicating their work. We manage the title commitment review, curative items, payoff letters, releases, estoppel coordination, the settlement statement, escrow, funding, and recording.
What matters to you
- Title exceptions and curative items
- Payoff letters and lien releases
- Tenant estoppel coordination
- Entity authority and resolutions
- Escrow instructions and conditions
- Settlement statement and disbursement
- Recording and post-closing deliverables
Selling is its own discipline
Delivering clean title is where a sale is won or lost.
A commercial sale in Virginia rarely closes on the strength of the contract alone. Existing loans and lines of credit have to be paid off and released, the title has to come back marketable, leases and prorations have to be squared, and the Virginia grantor's tax and regional fees have to be handled.
We run that side of the deal from the first payoff request to the final wire of your proceeds, so the sale closes on schedule and your money reaches you safely.
The commercial seller's side of closing, in under a minute
What we handle for commercial sellers
- Ordering payoffs and securing lien releases
- A title search to confirm marketable title
- Clearing judgments, liens, and old defects
- Confirming your entity's authority to sell
- Coordinating lease assignments and prorations
- The Virginia grantor's tax and recording
- Protecting and disbursing your proceeds
Go deeper by property type
What are you selling?
Every property type sells against its own recorded rights and obligations. Each guide below goes deep on yours, with the same six role views as this page.
Data Centers
Answer the buyer's power and fiber questions from the record, and land the proceeds on schedule.
Explore Data Centers
Industrial
Payoffs, tenant estoppels, and rail rights, cleared before the buyer's diligence finds them.
Explore Industrial
Multifamily
Hundreds of leases, deposits, and prorations, transferred clean in one closing.
Explore Multifamily
Office
Garage agreements, shared facilities, and every release, papered before closing week.
Explore Office
Retail
REAs, exclusives, and anchor consents, handled while the proceeds stay protected.
Explore Retail
Land
Rollback taxes, minerals, and access questions, answered before they cost the price.
Explore Land
Inside Virginia's commercial market
A strong market to sell into, if your closing is airtight.
Virginia's commercial market is deep, well capitalized, and still drawing buyers, especially in and around Loudoun County. That is good news for sellers, as long as the title and escrow work holds up its end. Here is the picture.
A market that anchors a county
Share of Loudoun County's annual revenue generated by data centers
Commercial property runs deep here. Data centers alone fund close to half of Loudoun County's budget.
City Journal / Loudoun County, 2025
Demand depends on the asset
Northern Virginia vacancy by property type, 2025
Lower vacancy means stronger demand. Data centers and industrial are tight, while office runs soft.
CBRE, Colliers, Newmark, 2025
Values are climbing
Loudoun County assessed commercial property value
Loudoun's commercial value jumped about 45% in a year, led by rising data center valuations.
Loudoun County assessment, 2025
Challenges, and how we clear them
What Virginia commercial sellers run into, and what we do about it.
Existing loans and payoffs
Commercial properties often carry more than one loan or line of credit, and payoff figures can be slow to land.
How we help: we request payoffs early, track every lienholder, and confirm the numbers before closing.
Delivering marketable title
A buyer expects clean, marketable title, and an unresolved defect can stall or sink the sale.
How we help: we search the title, surface issues early, and clear them so the deal stays on schedule.
Lien releases and old encumbrances
Paid-off loans are not always released of record, and old liens can linger on title for years.
How we help: we secure the releases and clear stale encumbrances so title transfers cleanly.
Entity authority to sell
Selling through an LLC, partnership, or trust requires the authority to sell confirmed and documented.
How we help: we review your operating documents and prepare the resolutions and signatures the sale needs.
Virginia grantor's tax and regional fees
In Virginia the seller pays the grantor's tax, and Northern Virginia jurisdictions add regional fees on top.
How we help: we calculate the exact grantor's tax and fees for your jurisdiction and handle the recording.
Leases, tenants, and prorations
On leased property, rents, security deposits, and operating costs all have to be assigned and prorated correctly.
How we help: we coordinate lease assignments, prorate rent and expenses, and account for deposits at closing.
1031 exchange deadlines
A 1031 exchange runs on strict identification and closing deadlines that leave no room for a slow closing.
How we help: we coordinate with your qualified intermediary and structure the closing to protect your timeline.
Proceeds and wire fraud
Your sale produces a large disbursement, and that makes it a prime target for wire fraud.
How we help: we verify your payout instructions, confirm by phone, and never change them on an email alone.
The risk we manage
The work that protects a sale before it ever closes.
$600B+
in risk the title industry clears for buyers and lenders each year
ALTA, 2026
Nearly 60%
of transactions need three to five title issues resolved before closing
ALTA, 2026
1 in 3
real estate deals face an attempted wire fraud
ALTA survey
$150K to $200K
average wire fraud loss, and commercial deals run higher
ALTA / Stewart
Prime clears this work before your sale reaches the closing table.
What Prime handles
Commercial title and settlement, from opening through recording.
- Title search and commitment
- ALTA survey coordination
- Exception and requirement tracking
- Easement and access review
- Entity and signing authority
- Escrow deposit management
- Lender coordination
- Payoff and release coordination
- Closing statements
- Secure funding
- Document recording
- Final title-policy issuance
How your sale closes
Five steps, handled with care from payoff to proceeds.
1
Open and order
Send us your loan details and entity documents. We open the file and order the title search and payoffs.
2
Payoffs and title
We request payoff statements from every lender and confirm what the title search shows.
3
Curative and leases
We clear liens and defects, secure releases, confirm your authority to sell, and square leases and prorations.
4
Coordinate the close
We align with the buyer's side, lender, and any intermediary, and confirm the figures and the Virginia grantor's tax.
5
Fund and disburse
We collect and verify the funds, record the deed and releases, and deliver your net proceeds safely.
Personalized to your seat
What this means for your team.
A clean handoff:
The loan paid, the liens released, the proceeds delivered, and the business undisturbed.
Better exit visibility:
Know the title, payoff, and tenant items that can affect proceeds and timing before the buyer does.
Controlled dispositions:
Consistent title, escrow, approval, and reporting procedures on every asset you sell.
Transaction alignment:
The real estate transfer sequenced with the wider divestiture or sale of the company.
Decision-ready figures:
Payoffs, taxes, costs, and net proceeds laid out clearly before closing week.
Cleaner coordination:
Payoffs, releases, estoppels, escrow, and recording tracked through one process.
Why sellers choose Prime
Local knowledge, legal judgment, and more of the sale yours.
Local to Data Center Alley
Based in Leesburg, in the heart of Loudoun County, we know Virginia's commercial market and its closings firsthand.
Attorney-led
Real estate attorneys oversee your file, so payoff, title, and entity questions get legal judgment, not guesswork.
Independent and neutral
No affiliated arrangements and no divided loyalty. Our only focus is your transaction and a clean close.
Proceeds protected
Secure escrow and verified instructions guard the large wire your sale produces.
Commercial seller questions
What Virginia commercial sellers ask us.
Who pays Virginia's grantor's tax on a commercial sale?
The seller, as grantor, pays the grantor's tax, set at $0.50 per $500 of value, and in Northern Virginia the grantor also pays regional fees such as the WMATA capital fee and the regional congestion relief fee. The buyer separately pays the recordation tax on the deed. We calculate your exact amounts for the jurisdiction where the property sits.
How do you handle my existing loans and lien releases?
We request payoff statements from each lender, pay them from your proceeds at closing, and secure the releases so the loans come off title cleanly. If older liens or unreleased deeds of trust are still on record, we work to clear those too.
Can you close a sale held in an LLC, partnership, or trust?
Yes. We confirm the entity's authority to sell, prepare the resolutions and documents the structure requires, and handle out-of-state entity questions with your counsel so authority is settled before closing.
The property is leased. How are tenants and prorations handled?
We coordinate the assignment of leases, prorate rent and operating expenses as of the closing date, and account for security deposits, so the buyer steps into a clean set of tenant obligations.
Can you handle a 1031 exchange on the sale?
Yes. We coordinate with your qualified intermediary and structure the closing to fit the exchange, with attention to your identification and closing deadlines so the timeline holds.
How do you protect my proceeds from wire fraud?
We verify your payout instructions, confirm them with you by phone, and will never change them based on an email alone. Before your proceeds move, call our office to confirm the details.
Do you work with our broker, lender, and attorneys?
Yes. We coordinate with every party in the deal, keep the title and escrow side on schedule, and make sure each requirement is met before closing day.
Role-specific questions
Questions from your seat at the table.
We are still operating in the building. How does that affect closing?
It shapes the timeline, not the title work. We coordinate the closing and possession dates the contract sets, and we sequence signing, funding, and recording so the handoff happens on the day the parties agreed.
What do you need from us to get started?
Your entity's formation documents and authority to sell, your loan and payoff contacts, any existing title policy or survey, and the contract. From there we order the title work and build the payoff and release list.
We are selling into a 1031 exchange. What changes at closing?
The proceeds cannot touch your hands. We coordinate with your qualified intermediary so the exchange funds move under the exchange documents, and we keep the closing aligned with your deadlines. Your tax advisor and intermediary drive the exchange itself.
The buyer's diligence found a title exception. Now what?
We deal with it. Some exceptions clear with a payoff or a release, some are corrected with curative documents, and some can be addressed through the title insurer or by agreement. We tell you which path each item takes and what it means for the timeline.
Can you run one process across multiple dispositions?
Yes. The same escrow instructions, authority checklists, settlement statement format, and reporting apply to each asset, so your team reviews familiar documents instead of relearning a process per closing.
How is the payoff handled when debt crosses several properties?
Cross-collateralized loans need the lender's partial release terms confirmed early. We obtain the payoff and release requirements in writing and build them into the settlement so the lien clears the property you are selling.
The buildings sell with the company. Do we still need a real estate closing?
If the entity that owns the real estate is what transfers, the deed may stay put while the entity changes hands; if assets transfer, deeds and assignments move the property. Either way, title, liens, and authority still have to be confirmed, and we coordinate that with deal counsel.
Can the property closings match the corporate signing date?
We sequence title, escrow, funding, and recording to the deal calendar and flag the dependencies, like lender releases and third-party consents, that sit outside our control.
When do we see the net proceeds figure?
Early, and then again as the real numbers land. We circulate the settlement statement ahead of closing with payoffs, taxes, prorations, and fees itemized, so the final wire is a confirmation, not a reveal.
How are the proceeds protected?
Disbursement instructions are verified by phone with a known contact, never changed on an email alone, and funds move only when the closing conditions are met and documented.
Who assembles payoff letters and releases?
We do. We request payoff letters directly from each lienholder, confirm per-diem figures through the closing date, and track every release to recording so the record closes clean behind the sale.
How do you handle estoppels and lease deliverables?
We track them on the open-items list with the rest of the closing conditions and coordinate with the broker and asset manager collecting them, so the escrow can confirm delivery before funding.
Sell the property without disrupting the business.
Tell us the closing date the contract sets, who holds the loan, and how possession will hand off.
Close the exit on your timeline.
Send Prime the contract, the loan and tenant details, and any exchange deadlines in play.
Standardize the disposition process.
Bring title, entity, escrow, and reporting for every sale through one attorney-led team.
Align the sale with the corporate closing.
Tell us how the property fits into the divestiture, restructuring, or sale of the company.
See the net number before closing week.
Prime can lay out the payoffs, taxes, costs, and expected proceeds ahead of the wire.
Put the sell-side file in motion.
Send the contract, entity documents, loan contacts, and target closing date.
(703) 552-4155
118 Edwards Ferry Rd NE, Unit 210, Leesburg, VA 20176